WHAT IS AN EVENT MEDICAL SERVICES RISK CALCULATOR

Event planning can be a daunting task and many event organisers are unsure of the level of Event Medical Services they require. ‘How many medical staff do we need?’ and ‘Do we need an ambulance?’ are common questions that event organisers have but don’t have the answers to, our Event Medical Services Risk Calculator may be able to clear up any questions.  Working with the Purple Guide for event planning, we designed our Event Medical Services Risk Calculator based on the scoring system.  This has been developed to guide you through the planning for medical provision that you may need for your event.

In order to get a better idea of the level of event medical services your event requires, simply answer the questions on the Event Medical Services Risk Calculator below to get your score and then use the table to see what level of medical services you might require at your event.

Score Ambulance First Aid Personnel Ambulance Personnel Nurse Doctor NHS Ambulance Manager Radio Control Officer
0-20 under 500 attendees
0
2
0
0
0
0
0
0- 20
0
4
0
0
0
0
0
21 - 25
1
6
2
0
0
Visit
0
26 - 30
1
8
2
0
0
Visit
0
31 - 35
2
12
8
2
1
1
0
36 - 40
3
20
10
4
2
1
0
41 - 50
4
40
12
6
3
2
1
51 - 60
4
60
12
8
4
2
1
61 - 65
5
80
14
10
5
3
1
66 - 70
6
100
16
12
6
4
2
71 - 75
10
150
24
18
9
6
3
76+
15+
200+
35+
24+
12+
8+
3

This guide is designed to be just that, a guide, but you may find that if you do not adhere to the recommendations above, your SAG meeting may not approve your event application.  As an event organiser you have the ultimate responsibility to ensure that your medical provider is not only sufficient in numbers but also competent too. If you would like help with a full risk assessment or cover for your event please contact us or fill out our quote form.

Many different types of vehicles have the word ambulance written on them. In this case it should be a C1 vehicle stocked to the local trust specification. Purple guide 5.12 also says "Ambulances used on site should ideally be four-wheel drive capable especially where the event site is a green field site. They should also have the facility to transport a patient lying down on a stretcher."

As stated in the purple guide 5.22 "first aid at work, (FAW) and emergency first aid at work (EFAW) are not suitable qualifications for the event environment" First aid personnel provided by us will be defined as first responders.   First Responders require either an NHS Ambulance Trust CFR Certificate, a FutureQuals Level 3 Certificate for Ambulance Service First Responders, a Level 3 Certificate in First Response Emergency Care (FREC 3) or a QA Level 2 Award for Community First Responders (RQF) This complies with the purple guide 5.22

In some cases you may need more ambulance personnel than ambulances. However, when an ambulance is being supplied each one must be crewed by two clinicians. We provide ambulances crewed by a paramedic or technician assisted by an emergency care assistant (ECA). Any staff not assigned to a vehicle will still work as this pair but will only have a bag matched to their grade. Please note, the purple guide 5.21 classes the qualifications for a technician and an ECA as emergency medical technician. We follow the The Health Practice Associates Council (HPAC) grade structure as is best practice.   ECAs require either an NHS Ambulance Trust ECA/ECSW Certificate, a FutureQuals Level 3 Diploma in Ambulance Emergency and Urgent Care Support (FAQ Level 3), a Level 4 Certificate in First Response Emergency Care (FREC 4) or evidence of having completed equivalent quality training in all associated modules   Technicians require either an IHCD Technician Certificate or an NHS Ambulance Trust EMT Certificate equal to an IHCD Technician, a QA Level 5 Diploma in First Response Emergency and Urgent Care (RQF) or evidence of having completed equivalent quality training in all associated modules